Registration
Presenters must register for the symposium. The early registration fee is $250 through Oct. 18. After Oct. 18, the registration fee is $300. For students, early registration is $100. After Oct. 18, student registration is $125. You can register here. For on-site registration, see the registration desk.
For planning purposes, we strongly encouraged you to register by Oct. 18.
Schedule
The program schedule, including your presentation time slot and room, can be found on the schedule section on this website (log into the event website then click "Sessions I am speaking/moderating at" to see your presentations). Please note that individual talks may be listed with others from the same session. You can also search this draft schedule PDF for your name or presentation.
Presentation length
The time slot for each oral presentation is 15 minutes total. Presenters should allow a few minutes for Q&A after their presentation is complete. The Q&A time will count as part of the allotted 15 minutes.
Presentation equipment details
- Personal laptops may not be used for presentations at the event.
- Provided laptops in presentation rooms will be PCs and will have PowerPoint and Adobe Acrobat Reader for PDFs.
- A laser pointer will be provided.
- A microphone will be provided. You are strongly encouraged to use it.
- Wireless internet service will be provided at the venue.
- An audio feed from the room laptop to the room's sound system will not be supported.
Naming your presentation file
Presentation files must be named using the following format:
Session_Day_Time(military time)_Lastname_First initial
"Session" abbreviations are:
- Building Resilience to Challenges and Disruptions = Resilience
- Conserving and Restoring Critical Habitats = Habitat
- Enhancing Stewardship and Sustainability = Stewardship
- The Oyster is Your World = Oyster
- Understanding and Managing Living Resources = Living
- Understanding the Ways of the Water = Water
"Day" = Day1 (Tuesday, Nov. 19) or Day2 (Wednesday, Nov. 20)
Here is an example of a presentation file name: Resilience_Day1_1315_Schneider_M
Uploading your presentation
Before the event: Fill out the Google form (https://forms.gle/8cMHhiWP792ZwXXCA) and upload your presentation(s) before 9 a.m. Monday, Nov. 18. You will need a Google account to use the form.
If you need instructions on how to fill out the form, see upload instructions.
It is a best practice to bring a copy of your presentation with you to the symposium in case of technical issues.
On site: If you do not load your presentation before 9 a.m. on Monday, Nov. 18, then your presentation must be submitted 7-8:45 a.m. on the day you are scheduled to speak. Submissions will not be accepted after 8:45 a.m. Presentations must be on a USB drive and brought to IT staff at the presentation check-in desk in the lobby at the convention center.
Please plan for contingencies if you include video clips in your presentation. Staff cannot guarantee that videos will function or display properly when files are transferred to the presentation computers.
A practice room will be available for presenters.
Withdrawing presentations/Schedule conflicts
Once the schedule is posted, if you need to withdraw your presentation or have a schedule conflict, contact Elizabeth Hall at EC.Hall@usm.edu before 5 p.m., Friday, Oct. 18.
Mike deGruy Bays and Bayous Symposium Student Presentation Awards
If you indicated that you wanted to be considered for a student award, your presentation will be entered in the competition and judged using certain criteria.
Multiple judges will evaluate each participating student's oral presentation, and students with the highest scores will be named winners in first ($300), second ($200) and third ($100) places. Winners will be announced within a week of the close of the symposium.